A well-written letter and a clear strategy for presenting the material create a positive impression of the company and increase the likelihood of successful interaction with a potential partner. It is worth thinking over the details of the request, perhaps consulting with a lawyer so that the document is ready for sending and contains all the necessary elements. It is important to pay attention to security and conduct a check of the company with which cooperation is expected.
What categories of persons participate in a commercial request for proposals?
In the process of conducting a commercial request for proposals, two main groups are distinguished:
Limited list of persons (closed requests for proposals).
Open Circle (Open Requests for Proposals).
In case of a request from job seekers data package the first group, the customer sends a notification to a specific contractor, and this information is not published on the All-Russian Official Website (OOS). This type of procurement is regulated by 223-FZ. Open ones, on the contrary, are available for participation to any interested supplier.
What form does a commercial request for proposals take?
Request for commercial proposals can be made in:
In electronic form.
On paper media.
Currently, the first type of format is preferred, and in some cases its use is mandatory. It is important for performers to ensure the availability of an electronic digital signature to participate in electronic requests.
The customer is obliged to use an electronic trading platform for accepting applications, which guarantees the confidentiality of the contractor's data, which is impossible in the case of sending applications by regular mail. It is selected from among those existing on the Internet, and it is important to note that the customer cannot place one request on several ETPs.
Does preparing a commercial proposal provide preferences to the supplier when participating in tenders?
In the context of 44-FZ, it does not provide the supplier with any preferences from the customer. This law does not provide for reimbursement of costs for the preparation of the proposal. However, the correct formulation of its text can influence the formation of the initial (maximum) price of the contract, making participation in public procurement more attractive.
What is the validity period of a commercial offer under 44-FZ?
It is determined independently by the organization and is indicated in the price list. Due to the rapidly changing economic situation, such offers may quickly lose their relevance. The validity period is considered from the date when the price is considered valid. If it is not specified, the offer is considered unlimited. To update it, it is recommended to collect updated data before each public procurement and take information for six months before the date of the market analysis. The use of previous data is permissible with recalculation of the price and taking into account changes in the coefficients.
How to write a request for quotation correctly?
This is a business letter in which a company expresses interest in purchasing goods from a supplier. For maximum productivity of cooperation, the request should clearly indicate the wishes regarding the quantity and characteristics of the goods. Suppliers usually strive to respond quickly to such letters, so specifying the deadline for the document can speed up the receipt of information. A request for price proposals is similar to a request for a comm