The benefits of mobile billing

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Paper invoice processing is quickly becoming a thing of the past, and rightly so. Query Data is fast, efficient, secure and convenient for both the supplier and the customer. Here are the key benefits of going paperless:

Bridging the cash gap
Cash flow improves significantly when a business moves from archaic paper invoices to digital invoices using tools like the inSitu Sales app to generate, approve, and receive payments for invoices. Mobile invoices eliminate the delays associated with creating, printing, and mailing a paper copy to a customer and then waiting for customers to receive, send, sort, approve, process a check, and send payment. This process can take weeks, if not months, depending on the terms of sale, which can range from overdue to 60 or 90 days. The longer the days sales outstanding (DSO), the larger the cash gap, meaning your business doesn’t have the resources it manufacturing email database list needs to do things like pay vendors, run payroll, and purchase supplies.

Streamline digital information
It is becoming more and more common for data storage to be cloud-based. Email is solidly the preferred method for sending and receiving remittance information between buyers and suppliers. Mobile invoicing makes much more sense once all of your other company data is digitized. Collectively, a mobile information hub like the inSitu Sales platform connects everything in a secure and convenient integrated way that makes management easy to access and share. The app and eCommerce portal seamlessly sync with accounting software like Quickbooks, avoiding potential double-entry errors and other costly and timely mistakes.

Reduce administrative costs
Administrative costs can be significantly reduced when the Accounts Receivable process is digitized. In the future, there would be no need to purchase massive amounts of copy paper, clunky file cabinets and other in-house storage containers, frequent upgrades and repairs of business copiers due to high-volume printing, expensive outsourced data storage, and shredding. There is also a reduction in time, energy, and funds involved in sending out hard copies of invoices, estimates, and catalogs, such as postage and shipping materials. If additional copies of invoices are requested, they can be sent in seconds by email instead of days by postal mail.

Improve accuracy
Secure and fast electronic delivery of invoices in real time means your accounting team and sales reps are assured of delivery, freeing them up to spend their time doing things besides following up to confirm receipt and status of invoices. With inSitu Sales' mobile payment processing , invoices can be paid on the spot before a sales rep has to return to the office. Less time chasing invoices means better capital management and more time generating sales.

Improve customer experience
Customers appreciate improved visibility, reduced transaction time, and less hassle in performing daily operations. Overall, mobile usage is outpacing desktop, so the convenience of mobile invoicing is a huge benefit to suppliers and buyers alike. Improved customer satisfaction strengthens the relationship leading to increased customer loyalty, engagement, and sales.