Each item on the list needs to be analyzed
Posted: Wed Jan 22, 2025 4:37 am
The point of this step is to capture all your thoughts, ideas, tasks, and commitments in one place. This could be a note-taking app, a notebook, or a special task management program.
Practical tips:
Use a minimal set of recording tools.
Capture everything that comes to mind: from work ideas to personal matters.
Create a habit of writing down all thoughts as they arise.
Keep a separate section for spontaneous ideas that might be useful in the future.
Recommended tools:
Applications: Evernote, Microsoft OneNote, Google Keep.
Physical notebooks buy bulk sms lebanon Moleskine, Leuchtturm1917.
Common Mistake: Overloading your to-do list with small ideas that have no value. Regularly clear your list of unnecessary things.
GTD method
2. Processing (Clarify)
and a decision needs to be made on what to do with it: complete it, postpone it, delegate it, or delete it altogether.
Questions for analysis:
Does this require action? If so, what action?
Is it possible to complete the task in 2 minutes? Then do it right away.
Can this be delegated? If so, delegate the task.
Useful lifehack: Use the "2-minute" rule not only for work, but also for household tasks. It helps to maintain order.
Advanced approach:
If the task is complex, break it down into several small steps.
For urgent tasks, use color coding to highlight them.
GTD method
3. Organize
After processing, tasks must be placed in the appropriate categories:
**"Next Actions"** are what needs to be done first.
**"Projects"** are complex tasks that require several steps.
**"Waiting For"** - tasks delegated to others.
**Someday/Maybe - tasks without a specific deadline.
Tip for professionals:
Create separate categories for different areas of your life: work, personal goals, education.
Add subcategories for tasks related to short-term and long-term goals.
Example of structuring:
Working projects (Report preparation, strategy development).
Personal goals (Fitness, vacation planning).
Everyday tasks (paying bills, buying groceries).
GTD method
4. Review (Reflect)
Practical tips:
Use a minimal set of recording tools.
Capture everything that comes to mind: from work ideas to personal matters.
Create a habit of writing down all thoughts as they arise.
Keep a separate section for spontaneous ideas that might be useful in the future.
Recommended tools:
Applications: Evernote, Microsoft OneNote, Google Keep.
Physical notebooks buy bulk sms lebanon Moleskine, Leuchtturm1917.
Common Mistake: Overloading your to-do list with small ideas that have no value. Regularly clear your list of unnecessary things.
GTD method
2. Processing (Clarify)
and a decision needs to be made on what to do with it: complete it, postpone it, delegate it, or delete it altogether.
Questions for analysis:
Does this require action? If so, what action?
Is it possible to complete the task in 2 minutes? Then do it right away.
Can this be delegated? If so, delegate the task.
Useful lifehack: Use the "2-minute" rule not only for work, but also for household tasks. It helps to maintain order.
Advanced approach:
If the task is complex, break it down into several small steps.
For urgent tasks, use color coding to highlight them.
GTD method
3. Organize
After processing, tasks must be placed in the appropriate categories:
**"Next Actions"** are what needs to be done first.
**"Projects"** are complex tasks that require several steps.
**"Waiting For"** - tasks delegated to others.
**Someday/Maybe - tasks without a specific deadline.
Tip for professionals:
Create separate categories for different areas of your life: work, personal goals, education.
Add subcategories for tasks related to short-term and long-term goals.
Example of structuring:
Working projects (Report preparation, strategy development).
Personal goals (Fitness, vacation planning).
Everyday tasks (paying bills, buying groceries).
GTD method
4. Review (Reflect)