More specifically, it provides an overview of how resources (staff) are being used, what resources with specific skills are available, how long individual projects will take, and how much specific projects will cost. Project and resource calendars play different roles in managing project timelines and resource availability. A project calendar tracks progress and deadlines, while a resource calendar focuses on resource allocation and availability. It also helps prevent workload management issues, such as over- or under-utilization of workload. A resource calendar indicates the availability of human and non-human resources, including working hours and days off, to ensure effective project planning.
What do project managers look for in a resource calendar?
Availability/vacation management features - the lithuania telegram phone numbers time for which you can book an employee.
Pritaikomos, lengvai suprantamos ataskaitos
Scheduled work - the time for which an employee is assigned to a project. Ideally, the total number of orders for one person should not exceed their capabilities.
Darbo laiko apskaitos žiniaraščiai ir darbuotojų darbo laiko stebėjimas - the time an employee has worked on a specific task/project. Ideally, time records should not exceed orders
Employee utilization analysis functions
Projekto biudžeto sudarymas
Project control and planning
Integration ability
Advanced customization
Team member orders, timesheets, vacation overview
Employee vacations, sick leaves, and other types of absences from work should be included in multiple employee calendars so you can easily see when a particular team member is unavailable.
Public holidays - Similar to vacations, public holidays should be marked on your resource calendar as times when resources are unavailable, so you can't count them when planning a project.
[Screenshot from Teamdeck - Resource and Project Management Calendar]
The role of the resource calendar in project management
Resource calendars play an important role in managing complex projects because they provide several benefits:
High-level resource overviews: They provide a quick view of available human resources and help project managers effectively plan and allocate the required resources.
Better understanding of the production pipeline: By visualizing the project schedule and project resources, managers gain a better understanding of the company's production capacity and can plan accordingly.
Optimized workload management: By tracking orders and time records, managers can quickly identify and address over- or under-utilization issues, ensuring balanced task distribution.