Word Tip: Zoom in and out in the preview to check details. This is your most important step to avoid wasted paper and frustration.
Adjusting Margins:
Purpose: To control the white space around the edges of your page. Narrower margins allow more content per page, while wider margins can improve readability.
How-To: Go to the Layout tab, click Margins, and choose a dataset predefined option (e.g., "Normal," "Narrow") or set custom margins.
Word Tip: For a densely packed list, "Narrow" margins might be best. For an emergency list that needs bold text, "Normal" margins might give more breathing room.
Controlling Page Breaks:
Purpose: To ensure that your table doesn't split awkwardly across pages, and that logical sections of your list (e.g., "Work Contacts" vs. "Personal Contacts") start on a fresh page.
How-To:
Breaking: Select the entire table (or the rows you want to keep together). Right-click, select Table Properties > Row tab. Check "Allow row to break across pages" if you want rows to split, or uncheck it if you want whole rows to stay on one page (can lead to large white spaces at page bottoms).
Manual Page Break: Place your cursor where you want a new page to begin (Layout > Breaks > Page).
Word Tip: Use Repeat Header Rows (from Page 4) to ensure table headers appear on every new page of a multi-page table.
4Paper Size and Orientation:
Purpose: Match your document settings to your physical paper.
How-To: Go to Layout > Size (e.g., A4, Letter) and Layout > Orientation (Portrait or Landscape).
Word Tip: If your table has many columns, Landscape orientation will likely fit more horizontally and be more readable.
5. Readability Check (Font Size & Color.